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Sustainable Events Policy
Sustainable Events Policy
All events that are fully or partially funded by TASA, and non-TASA funded events that carry TASA branding, should demonstrate a commitment to sustainability best practices.
Sustainability initiatives should be communicated widely in the lead up to and during the event for awareness and cooperation.
This would include the following where feasible:
Event format and venue:
- The event is held virtually or in a hybrid format and interstate / overseas speakers have the option to join the event virtually keeping in mind the benefits that can come from in person attendance.
- Planning meetings are held virtually to reduce the need for travel.
- Choose a venue based on the following considerations:
o A location that allows staff, delegates, and attendees to walk, cycle, or take public transport to the event.
o Availability of nearby accommodation options for staff, delegates, and attendees from interstate or overseas, ideally within walking distance.
o The venue’s commitment to sustainability, including waste separation system.
Gifts, handouts, and sponsorships:
- Gifts for speakers or staff are useful and environmentally friendly (for example: edible goods or plants; (online) vouchers; donation to a cause related to the event; with minimal or no wrapping, packaging, or plastic).
- Waste is reduced (for example: recycling or reusing name badges and lanyards; reducing and replacing printed event materials with electronic option; recycling or reusing event signage).
- If promotional material or giveaways are used, preference is given to useful and environmentally friendly products.
- Choose sponsorship based on sustainability and ethical business practices.
Catering:
- Choose products and suppliers for all catering needs with a focus on:
o Local businesses and social enterprises.
o Local, seasonal produce and Fairtrade options.
o Vegetarian and plant-based options.
- Food wastage is reduced, and leftover food is:
o Composted.
o Donated to organisations such as FareShare or OzHarvest.
o For smaller events, arrangements could be made for local staff to take leftover food back to their respective workplaces or homes.
- Single-use plastics, including non-reusable plates, cups, and cutlery made from plastic, are banned. Reusable plates, cups, and cutlery are used or alternatively, biodegradable products are used.
- Single-use plastic water bottles are banned. They are replaced with glasses and carafes where necessary, such as for speakers and panellists.
- Pre-event communication asks staff, delegates, and attendees to support these initiatives by using their own reusable cups and water bottles during the event. Facilities are made available at the venue to wash and fill up reusable cups and water bottles.
Travel:
- Pre-event communication includes information on carbon offsetting travel.
- Sustainable travel options to and from the venue are promoted and supported by including the following information in pre-event communication:
o Maps and timetables for public transport.
o Carpooling options.
o Bicycle routes, bicycle storage options, and change / showering facilities.
Accommodation:
- Pre-event communication includes information on nearby accommodation options, ideally within walking distance.
- Recommendations are made for nearby accommodation with commitment to sustainability and collaboration with social enterprises.
This document was informed by Arinex Sustainable Events: Action Plan; Arinex Environmental Policy; and International Council on Monuments and Sites: Sustainability Guide for GA2023. The document was update on November 27th, 2023.